> Recrutement : Organisational development coordinator

Offres d'Emplois



INTERNATIONAL PLANNED PARENTHOOD FEDERATION

AFRICAREGION (IPPFAR)

 

JOBDESCRIPTION

 

Job Title:

Department:

Organisational development coordinator 

Strategy and Organization Development 

Location:

Responsible to:

Date:

Rank:

Nairobi

Head of Department

Strategy, and Organizational Development 

November 2021

E2

 

1.         JOB PURPOSE

 

The role of the Organisational Coordinatoris to be responsible for the management of information, communications,exchanges and sharing of best practices relating to the organisational supportthe Regional Office for Africa (ARO) provides to member associations (MAs) andas and collaborative partners (CPs). The postholder will help disseminate thework of MAs and CPs within the organisation and will enhancecross-communications between MAs and CPs in Africa and other regions. The postwill help to address advocacy and communication gaps through peer-to-peersupport training and exchange of experience or through exposure to advocacy andcommunications events. The postholder will also support MAs and CPs to developjoint programs initiatives in areas of the IPPF mandate, particularly with theyouth. The postholder will ensure that the Africa Regional Office is up to datewith innovation, resource mobilisation and SRHR initiatives undertaken by Masand CPs. The postholder will act as the liaison between MAs and CPs n theAfrica region and the Africa Regional Office. 

 

2.        KEY TASKS.

 

PERSON SPECIFICATION

Under the general supervision of Head ofDepartment Strategy and Organizational Development the incumbent is responsiblefor coordinating communications and information between MAs, CPs, and AROdepartments.  The postholder ensures asmooth flow of information, knowledge sharing and coordination among memberassociations, collaborative partners and ARO to facilitate support to MAs andpeer to peer work. 

 

MA Organisational and membership informationmanagement

1.        To ensure that the informationneeds of the Africa Regional Office in terms of organisational development andmember associations and collaborative partners are met in a timely, effective,and efficient manner.

2.        To support the identification,assessment, and enrolment of new collaborative partners

3.        To ensure the availability ofappropriate tools and mechanisms to collect up-to-date institutional resultsfor programme planning and reporting (SHRH, Advocacy, youth, management andboard and staff relations).

4.        To facilitate communicationbetween the Member Association and the Africa Regional Office to ensure thetransfer and channelling of accurate information about the MAs in terms oforganisational development.

5.        To oversee efforts to cultivateand manage productive communication relationships with Member Associations thatcan contribute to greater responsiveness.

6.        To assist in transformingunstructured information gathered from member associations into relevant andtimely content to meaningfully support decision making within the AfricaRegional Office and exposure to the African continent (advocacy wins).

7.        To maintain a strategicdatabase that captures key information on member associations focusing onspecific areas such as advocacy, resource mobilisation, communications,programme, organisational development, and institution building to proactivelyinform the support of the regional office to MAs and CPs.

8.        To support the development ofsystematic feedback channels from member associations to identify emergingtrends, ideas, opportunities and challenges.

9.        To support the ARO managementteam and relevant ARO staff by providing a virtual space where they can accessaccurate and up-to-date information on the MAs organisation, programmes, andinstitution building.

10.    To promote and ensure a strongcode of ethics and integrity in the management of sensitive information on theorganisational development of the organisation including Mas.

 

Africa Region Knowledge exchange and coordination

1.        To maintain and update theonline engagement platforms to enable regular and proactive knowledge exchangebetween member associations and the Africa Regional Office.

2.        To take the lead in encouragingmember associations and ARO staff to proactively share relevant organisationalknowledge (explicit and tacit) and ensure that it is considered an asset to thefederation.

3.        To ensure that knowledge aboutmember associations is shared both vertically and horizontally between Mas,departments of the Africa Regional Office and other IPPF secretariat offices.

4.        To contribute to thedevelopment of new media (online and offline) to disseminate relevant knowledgegathered in the Africa region in close collaboration with the ERAC department.

5.        To support the coordination ofevents by contributing to the planning of events involving the ExecutiveDirectors, Presidents and Young Presidents of Member Associations.

6.        To undertake any other dutiesas assigned by his/her supervisor.

 

 

1) Competencies

PROFESSIONALISM: Shows pride in work andin achievements; demonstrates professional competence and mastery of managingstrategic information and documents; is conscientious and efficient in meetingcommitments, observing deadlines, and achieving results; is motivated by professionalrather than personal concerns; shows persistence when faced with difficultproblems or challenges; remains calm in stressful situations. Demonstratesprofessional competence and mastery creating, maintaining and storingorganisational records in compliance to international standards. Takesresponsibility for incorporating gender perspectives and ensuring the equalparticipation of women and men in all areas of work.

 

TEAMWORK: Works collaboratively withcolleagues to achieve organizational goals; solicits input by genuinely valuingothers’ ideas and expertise; is willing to learn from others; places teamagenda before personal agenda; supports and acts in accordance with final groupdecision, even when such decisions may not entirely reflect own position;shares credit for team accomplishments and accepts joint responsibility forteam shortcomings.

 

COMMUNICATION: Speaks and writes clearlyand effectively; listens to others, correctly interprets messages from othersand responds appropriately; asks questions to clarify and exhibits interest inhaving two-way communication; tailors language, tone, style, and format tomatch audience; demonstrates openness in sharing information and keeping peopleinformed.

 

PLANNING & ORGANIZING: Develops cleargoals that are consistent with agreed strategies; identifies priorityactivities and assignments; adjusts priorities as required; allocatesappropriate amount of time and resources for completing work; foresees risksand allows for contingencies when planning; monitors and adjusts plans andactions as necessary; uses time efficiently.

 

2) Education

Bachelor’s degree (or equivalent years ofexperience) required, preferably in Communication, Social Sciences, diploma inbusiness administration or another related field.

 

3) Work Experience

Five years progressively responsibleprofessional work experience at the national and/or international levels inCommunication, Social Sciences, Business Administration in the field of Sexualand Reproductive Health and Rights with a background in SRHR NGOs or publicrelations.

 

4) Languages

English and French are the workinglanguages of the ARO. For this post fluency in English is required. Workingknowledge of French is required and knowledge of Portuguese is an asset

 

5) Assessment

Evaluation of qualified candidates mayinclude a desk review and/or an assessment exercise which may be followed bycompetency-based interview.

 

6) Other requirements

Experience successfully interactingwith key stakeholders Excellent interpersonal skills.

Strong organization andprioritization skills with ability to handle multiple tasks Results-orientedand ability to collaborate to achieve results.

Exhibits honesty and integrity

Self-motivated, Self-directed

Strong verbal and written communicationskills.

Team player/team builder/coach skills

Ability to work in a multiculturalenvironment.

Willing to work outside standardoffice hours as required. Willing to travel internationally – about 30 days ayear.

 

Cliquez ici pour les détails de postulation

Domaines d'Activité