USAID SECRETARY (MISSION DIRECTOR)

Position is open to all Guinean nationals and those eligible for permanent residence and authorization to work in Guinea

BASIC FUNCTIONS OF THE POSITION:

The Secretary is located in the USAID/Guinea Office of the Mission Director. The Secretary serves as the personal assistant to the Mission Director, operating independently in the performance of the full range of secretarial, protocol, and administrative functions essential to the efficient operation of the Mission front Office. The position incumbent will also serve as Secretary in support of the Program Office (PO) staff members. PO staff includes the Supervisory Program Officer, the Deputy Program Officer, the Monitoring & Evaluation Specialist, Program Advisor, and the Development Outreach and Communication team. The incumbent will perform a comprehensive range of clerical, procedural, administrative and program support functions. Principal functions include but are not limited to carrying out all of the secretarial and day to day office functions, i.e., maintaining the Mission Director’s, calendar, making appointments, setting up meetings, assembling documents and references for use during such meetings, taking meeting notes, typing, filing, translating/interpreting, documentation preparation and coordination as well as compiling, updating and producing other necessary documentation. The Secretary is the primary contact person responsible for Mission Front Office customer service to internal and external partners and other stakeholders, including Mission staff, contractors, Implementing Partners (IPs) and grantees, host-government officials, the Embassy, USAID/Washington, and other customers. In this capacity, the Secretary is responsible for coordinating information about the USAID Mission, and making sure that information gets to customers on a timely basis and in a professional manner.

Education:   A Completion of Secondary School and two or more years of post-secondary schooling in Secretarial Science or Business Administration, equivalent to a US junior college or community college diploma, is required. A Bachelor’s degree in any social science field is desirable.

Work experience: The Secretary must have at least five years of progressively responsible clerical and secretarial experience, including experience gained in related work with USAID, other donor organizations, host¬-government organizations, or private-sector institutions.

Language Proficiency:  Level IV (fluent) oral and writing ability in English and French language is required.

DEADLINE TO RECEIVE APPLICATIONS: APRIL 30, 2018, MIDNIGHT Local Time

HOW TO APPLY:  Interested applicants with existing work and/or Residency Permits MUST submit a complete application package which includes:

?             A cover letter

?             An AID 302-3 form or DS-174

?             A detailed resume and

?            3 to 5 References.

To ensure consideration of applicants for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter, as well as using the address/delivery point specified in this solicitation

All the above mentioned documents are REQUIRED,  must be SIGNED, prepared in ENGLISH and  should be addressed as follows:

Attention

Human Resources Office

USAID/Guinea

By Email address:  Conakrypscjobs@usaid.gov 

O  Copy of the complete position description listing all duties and responsibilities can be found at USAID website http://guinea.usaid.gov

O Form AID 302-3  can be found at:  http://www.usaid.gov/sites/forms or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary?formType=ALL       

O Form DS-174 can be found at:  http://conakry.usembassy.gov/job_opportunities.html

Due to the number of applications we receive, only applicants who have been short listed will be contacted by USAID/Guinea

Interested candidates can pick up the complete solicitation at the Embassy reception