VACANCY ANNOUNCEMENT

(1) NATIONAL FINANCIAL
CONTROLLER

Réf: PL-G- 004/OP/FI/FY18

By this notice, Plan International Guinea is launching a call for candidates for the recruitment of a National Financial Controller. This position will be based at the National Office in Conakry with some travel within the country.

 

1. About Plan Int’l Guinea

 

Plan International Guinea is an international humanitarian NGO for child-centered community development with no religious, political or governmental affiliation in Guinea since 1989.

Child sponsorship is the foundation of the organization.

Plan International’s vision is to work for a just world that promotes children’s rights and equality for girls.

Plan International’s mission is to bring about lasting improvements in the quality of life of disadvantaged children in developing countries through a process that unites people from different cultures and gives meaning and value to their lives.

Protecting and promoting the rights of children is the priority of Plan.

Plan is an organization that advocates equal access to employment and is committed to child protection and gender equity and our recruitment procedures reflect these values.”

 

1. Job Purpose: How does this post support Plan’s strategy and mission?

• Ensure that good financial systems are in place and are working properly
• Identify weaknesses in financial control systems and put in place mechanisms to improve them
• Ensure that the financial set up is according to Plan Int’l standard, that a good cash forecast system is in place, that Plan Guinea funds are used properly for the benefit of children, their families and communities
• Dimensions of the Role:

The Financial Controller ensures the following responsibilities:

• Business planning processes
• Financial Reporting and Analysis
• Accounting and Treasury
• Internal Financial Controls
• Expenditures analyses.

 

• Typical Responsibilities

 

• Business planning processes

 

• Participate actively in the preparation of the Country Budget.
• Support the CFM in communicating instructions and milestones within the country for business planning, including long-term planning, budgeting, quarterly forecasting and cash flow forecasting
• Look for evidence that budget correction from previous month are done.
• Send to each office a list of queries/problems identified and get answers or explanations.
• Produce Country summaries including the Quarterly reports with comments drawn from field staff explanations and give to CFM for executive overview.
• Ensure that Grant funded Project budgets are consistent in Grants & Program Module
• Compile KP06 from PIIAs and CO and maintain a country KP06/AP management file.

 

• Financial Reporting and Analysis

 

• Produce regular and ad hoc reports from SAP online & SAP BI for budget managers.
• Produce appropriate reports by PIIAs, Impact Area and GL codes
• Provide expenditures trend and structure analysis.
• Analyze Projects and Cost Centers spending and provide feedback for further action
• Provide timely of likely over/under spending to Program Team
• Review periodic financial reports for the Country Office, including year-end reporting, and monthly Grants reports
• Review financial reports from partners and make recommendations to CFM.

 

• Accounting and Treasury

 

• Adjust Country Approved Budget and provide accurate monthly phasing and cash forecast.
• Prepare the Country Monthly Forecast and Weekly Refresh for CFM review.
• Consolidate payments for/by an office and 3rd party payments and adjust the cash forecast accordingly.
• Ensure that excess cash funds are not kept in Plan bank accounts.
• Keep and update bank details and bank accounts signatories for the country
• Ensure bank reconciliations are timely produced and reviewed.
• Ensure monthly financial reports are performed and sent on time.
• Ensure compliance with local regulatory and tax legislation in respect of financial matters
• Review of project budgets.
• Review & monitor balance sheets accounts (Advances, Accruals, and Prepayments) to ensure they are being normally and consistently captured.

 

• Internal Financial Controls
• Help ensure that appropriate financial controls are in place.
• Draft procedures to address weaknesses in the systems for CFM review.
• Help reinforce partner organizations’ financial controls.
• Prepare finance-related audit actions
• Follow up audit actions list and report progress to CFM.

 

• Expenditures analyses.

 

• Perform expenditures analyses with cost effectiveness of operations orientation.
• Sharing and dissemination of best practices countrywide.
• Other Tasks
• Actively participate in the year end activities
• Assisting in staff training (e.g. Budgeting, Cash Forecast…)
• Ensure that the recommendations formulated during the evaluation of the various partners by QAM are integrated into the various agreements and to make their follow-up

Dealing with Problems:

• To be able to coordinate several activities at the same time
• Ensure simultaneously that the procedures of Plan International Guinée and those of the partners are respected without affecting the quality of the work.
• Know how to deal with emergencies and unexpected events without transgressing the policies of Plan Int’l Guinea

Skills and Behaviors

• In depth knowledge in accounting and financial systems
• Ability to work in pression
• Good coaching skills
• Capacity for integration and teamwork
• Good knowledge of corporate software (SIP and Excel) and Plan procedures
• Proficient in computer skills
• Very Good level of written and spoken English

 

Knowledge and Experience Required to Achieve Role’s Objectives:

• High University degree in accounting and finance or equivalent
• At least 4 years experience within NGOs environments
• At least two years working experience in Finance Management, accounting and management of information systems or equivalent work experience

 

1. Application Procédures :

Interested applicants should submit in English their updated CV motivation letter to Plan Guinea Country Director, an updated CV, certificates, and details of 2 referees and send the package to

Recrutement.Guinea@plan-international.org before 31 July 2017 with the below mention as subject:

 

`Recruitment: PL-G-004/OP/FI/FY18/ National Financial Controller

 

Les candidatures féminines sont fortement encouragées. Plan a adopté des politiques de protection de l’enfant et de l’équité du genre qui font partie intégrante de ses  procédures de recrutement.