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Avis de Recrutement d’Un Procurement Clerk

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TERMES DE REFERENCE

Référence du poste : Conakry/035/2019

I. Position Information
Position title

Position grade

Zones d’affectations

 Procurement Clerk

G3

Guinee
Reports directly to Senior Procurement Assistant
Reports directly to Procurement and Logistics Officer
Type de contrat Special Short Term, Six months with possibility of extension
Posting channel Internal and External

II. Organizational Context and Scope
L’Organisation Internationale pour les Migrations en Guinée met en œuvre plusieurs projets tous différents dans leur approche et l’Unité Achat and Logistique joue un rôle clé pour assurer le suivi et l’inventaire des biens mobiliers et immobiliers mis à disposition et contrôle interne.

III. Responsibilities and Accountabilities
· Receive PRs and record them in the Register Book before purchase process at Procurement and Log department.

· Receive invoices and record in the Invoice Tracking Tool including close monitoring of payments to suppliers in keeping liaise with Finance

· Perform the E-filing of all the POs as soon as accepted by vendors

· Ensure proper filing of documents

· Assist to track deliveries.

· Assist to draft tax exemption letters for the customs clearance process

VI. Competencies[1]
The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

IV. Required Qualifications and Experience
· A high school diploma, coupled with extensive on-the-job training, is the minimum education requirement for prospective procurement clerks.

· A certificate or associate degree in procurement, supply chain management or a related field from a technical school or community college is preferable

· Strong reading, speaking and writing skills.

· Good working knowledge of administrative procedures, as well as various computer applications and programs.

· Solid communication and administrative skills

V. Languages
Required

(specify the required knowledge)

 Advantageous
Fluency in French is required.

 

 Working knowledge of English is an advantage.

Les dossiers de candidature devront comprendre :

  • Lettre de motivation indiquant le titre et numéros du poste
  • Curriculum Vitae à jour
  • Les photocopies des Diplômes, certificats et attestations de travail
  • Références des 03 derniers Superviseurs directes (Nom, email, nom du service et Contact téléphonique)

Toutes les candidatures seront envoyées en ligne au plus tard le Mercredi 02 Octobre 2019 à travers l’adresse suivante : HRrecruitmentunit@iom.int avec pour objet le titre du poste (Procurement Clerk).

Toutes candidatures déposées sous pli fermé à la réception du bureau ne seront en aucun cas être considérées.

Les dossiers incomplets ne seront pas examinés et seuls les candidats sélectionnés seront contactés pour un entretien.